Policy 7210 – Construction Contracts, Bidding and Awards
All facilities construction projects which exceed an expenditure of Fifty Thousand Dollars
($50,000.00) shall be advertised once a week for two consecutive weeks in a newspaper of
general circulation located in the city or county in which the District is located. In addition to the
city or county newspaper, the District may also advertise in business, trade or minority
newspapers. Competitive bids shall be solicited according to state law only after the plans and
specifications have been approved by the Board of Education. In order to protect the Board, each
bidder will be required to submit, with his bid, a bidder’s bond in an amount determined by the
estimated cost of the project.
The construction contract shall be awarded to the best bidder whose bid is in accordance with the
Board approved plans and specifications and has provided the required security. The Board
reserves the right to waive any informalities in, or reject any or all bids or any part of any bid. No
bid for the construction, alteration, or repair of any building shall be accepted if it does not
conform to the Board approved plans and specifications. Notwithstanding Board policies and
regulations providing for construction manager and design build methods, the District may elect
to proceed with the traditional method set out in this policy.
Whenever two or more proposals or bids of equal amount are the lowest proposals submitted by
reasonable bidders pursuant to the advertisement of bids, the Board of Education may award the
contract to any one of the bidders as determined by exercise of discretion.
The contractor shall receive monthly payments for the work completed, less a percentage to be
determined to ensure completion. The contractor will be required to submit a perfo1mance bond
and a material and labor bond to the satisfaction of the Board. The final payment shall be made
only after acceptance of the project by the Board of Education and completion of the items to be
corrected. Lien waivers shall be provided by the contractor and his subcontractors and suppliers.
All pay requests by the contractor shall be approved by the architect prior to submission to the
Board of Education for payment.