Policy 3150 – Payment Procedures

All money received by the District shall be disbursed only for the purposes for which they are levied,
collected or received.

The Board will give final approval to all bills paid Payment of bills shall be authorized by the
Superintendent/designee, only after verification of delivery and satisfaction by the department or
staff receiving the item(s). No payment for goods or services shall be made unless both an itemized
invoice showing the name of the person or firm to whom payment is due is presented, and a
receiving document bearing the signature of an authorized school employee is on file. Furthermore,
the invoice must have been issued in response to an approved purchase order.

The Superintendent/designee shall audit all claims, and shall submit all invoices to the Board for
approval and authorization for payment. However, payments for materials or services which are
necessary for normal business operations which do not individually exceed $500 or exceed an
aggregate monthly amount of$10,000 may be authorized by the Superintendent/designee. In
addition, if cash discount or avoidance of financial penalty can be achieved, the Superintendent/
designee is authorized to issue a check. In all such cases, the identity and amounts of such payments
will be provided to the Board at the next regular meeting following payment. The Board will
consider such payments and ratify the action taken.