Regulation 4322 – Domestic/Sexual Violence Victim Leave
Definitions
Abuse: any physical injury, sexual abuse, or emotional abuse inflicted on a child other than by
accidental means by those responsible for the child’s care, custody, and control, except that
discipline including spanking, administered in a reasonable manner, shall not be construed to be
abuse. Victims of abuse shall also include any victims of sex trafficking or severe forms of
trafficking.
Domestic Violence: abuse or stalking committed by a family or household member, as such terms
are defined in this section.
Employment Benefits: all benefits provided or made available to employees by an employer,
including life insurance, health insurance, disability insurance, sick leave, annual leave,
educational benefits, pensions, regardless of whether such benefits are provided by a practice or
written policy of an employer or through an “employee benefit plan”.
Family or Household Member: for employees with a family or household member who isa victim
of domestic or sexual violence, means a spouse, parent, son, daughter, other persons related by
blood or by present or prior marriage, other person who shares a relationship through a son or
daughter, and persons jointly residing in the same household.
Reasonable Safety Accommodation: an adjustment to a job structure, workplace facility, or work
requirement, including a transfer, reassignment, modified schedule, leave, a changed telephone
number or seating assignment, installation of a lock, implementation of safety procedure, or
assistance in documenting domestic violence that occurs at the workplace or work-related settings,
in response to actual or threatened domestic violence. Any exigent circumstances or danger facing
the employee or his or her family or household member shall be considered in determining whether
the accommodation is reasonable.
Reduced Work Schedule: a work schedule that reduces the usual number of hours per work week,
or hours per workday of an employee.
Sexual Assault: causing or attempting to cause another to engage involuntarily in any sexual act
by force, threat of force, duress, or without that person’s consent.
Sexual Exploitation: knowingly recruiting, enticing, harboring, transporting by any means,
including the use of force, abduction, coercion, fraud, deception, blackmail, or causing or threating
to cause financial harm to another person for the use or employment of such person in a
commercial sex act, sexual conduct, a sexual performance, or the production of explicit sexual
materials without his or her consent or benefit, financially or by receiving anything of value from
participation in such activities.
Sexual Violence: a sexual assault or trafficking for the purposes of sexual exploitation.
Victim Services Organization: a nonprofit, nongovernmental organization that provides assistance
to victims of domestic violence or to advocate for such victims, including a rape crisis center, a
child advocacy center, an organization carrying out a domestic violence program, an organization
operating a shelter or providing counseling services, or a legal services organization or other
organization providing assistance through the legal process.
Activities Entitled to Leave
- Seeking medical attention for or recovering from physical or psychological injuries caused by domestic or sexual violence to the employee or the employee’s family or household member.
- Obtaining service from a victim service organization for the employee or for the employee’s family or household member.
- Obtaining psychological or other counseling for the employee or for the employee’s family or household member.
- Participating in safety planning, temporarily or permanently relocating or taking other actions to increase the safety of the employee or for the employee’s family or household member from future domestic or sexual violence, or to ensure economic security.
- Seeking legal assistance or remedies to ensure the health and safety of the employee or the employee’s family or household member, including preparing for or participating in any civil or criminal legal proceeding related to or derived from domestic or sexual violence.
Certification Requirement
The District requires employees using unpaid leave under this Policy to provide certification that
the employee or the family or household member is a victim of domestic or sexual violence. The
certification shall also provide that the leave is for purposes provided in this Policy. Such
certification shall be provided to the employee’s supervisor within a reasonable period after the
notice of intent to take leave.
Certification of leave shall include employee’s sworn statement and the following:
- Documentation from an employee, agent, or volunteer of a victim services organization, an attorney, a member of the clergy, or a medical or other professional from whom the employee or the employee’s family or household member has sought assistance in addressing domestic or sexual violence and the effects of such violence; or
- A police or court record; or
- Other corroborating evidence.
All information provided to the District by the employee seeking or receiving leave shall be
retained in the strictest confidence by the District. For purposes of the Sunshine Law, these
documents are considered to be a closed record.
Benefits and Status Reporting
Employees taking leave under this Policy will not incur any loss of employment benefits which
had accrued up to the date of leave. The District will recover from employee the premiums paid
by the District for maintaining coverage for the employee and for the employee’s family or
household member if the employee fails to return from leave. The District will require employees
utilizing leave to periodically provide the District with the status and intention of the employee to
return to work.
Reasonable Safety Accommodation
Eligible employees seeking a reasonable safety accommodation, as defined in this Policy, will be
required to submit a written statement signed by the employee or by an individual acting on the
employee’s behalf. Such statement must certify that the requested reasonable safety
accommodation is for the purposes authorized by this Policy.