Regulation 4420 – Conferences and Travel

The following guidelines are established for absence from assigned duties in order to attend
workshops and conferences:

1. Requests will be submitted in accordance with Professional Development Committee Plan.
2. The District will pay registration fees as approved by the Superintendent or by the
   Professional Development Committee and the Superintendent.
3. Normally, no more than two persons from each school will attend conferences, depending
   upon available funding.
4. For major conferences held locally (reading, math, curriculum and instruction, etc.),
   normally only two (2) days of release time should be approved in order to permit
   attendance by as many teachers as possible.
5. The equitable allocation of travel funds to schools and offices will be the responsibility of
   the Superintendent/ designee.
6. Conference requests need to have an invitation or pamphlet attached for verification of
   activity and a brief rationale for the request.
7. Conference attendees will not be reimbursed unless a “report of conference” and
   verification of expenses are submitted.
8. Request to attend professional conferences in order to sell items or to man booths for
   professional organizations will not be approved.
9. Employees must state on application whether or not the sponsoring organization is paying
   the conference attendee any “honorarium” or travel expenses. An employee receiving an
   honorarium must use a vacation or personal leave day. Otherwise, the honorarium must
   be remitted to the District.

All administrators who process conference and workshop requests shall inform their personnel of
these guidelines prior to making any recommendation and forwarding the request.